C
CLASS POST OFFICE WORK FLOW-A TUTORIAL
As
all we know about the modernization of Post Offices are in its way and in
relation to this Computerization of Post Offices have been started.
Computerization of all Departmental Post Offices were completed in Tiruvalla
Postal Division recently. The Sub Postmasters those who are working in C class
offices got confused by the Meghdooth Packages. In C class offices also they
have to be worked as like as a Head PO/ A Or B
class offices.
Until a new version of meghdooth packages were develop
Follow these steps and we are sure you can rush your home as early. Before going
to the steps please Keep
your Counter Cash In three Boxes .
In the First Box -- Yesterdays Closing
Cash
Second
Box -- Point Of Sale Revenue
Third
Box -- Savings Bank Collection
Step
1: Run Emo
Client
It
can can be seen in Start
Menu
Step
2: Day
Begin all Packages
|
Package Name
|
DaY Begin
|
Day End
|
Work Allocation
|
|
USER=SPM
|
USER=PA
|
USER=SPM
|
USER=PA
|
|
EMO
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY
SPM
|
|
SPEED NET
|
YES
|
NO
|
YES
|
YES
|
WORK allocation BY
SPM
|
|
POSTMAN
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY
SPM
|
|
SUB ACCOUNT
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY
SPM
|
|
TREAUSRER
|
YES
|
NO
|
YES
|
NO
|
NO WORK allocation BY
SPM
|
|
POINT OF SALE
|
YES
|
NO
|
YES
|
YES
|
WORK ALLOCATION BY
SPM
|
|
SB CASH
|
NO
|
NO
|
NO
|
NO
|
NO WORK Allocation BY
SPM
|
|
DESPATCH
|
NO
|
YES
|
NO
|
YES
|
NO WORK Allocation BY
SPM
|
Step
3:
Log in as PA in Emo
package and print Emos
received and invoice Emos to Postman and Branch Office(if any attached) in Postman
Package
Step
4: Enter
Registered Letter and Parcel Bag details in the Postman
Packageand Invoice Registered Letters and Parcels to Postman and Branch
Office(if any attached)
Step
5:
Scan the Bag particulars in SpeedNet
Package and invoice Speed
Articles to Postman and Branch Office(if any
attached)
Step
6*:
Enter the documents details that are sent along with the BO Slip
inSub
Accounts Package
Step
7*:
If cash/ stamp/ both sent to BO enter the particulars of remittance
inTreasury
Package and note down the the
weight of Cash Bag (if sent in cash bag) in the Sub Accounts
Package
Step
8:
Take reports of Registered Articles(both RLs and PLs) and Emo to Postman and
BO(if any) from Postman
Package.
Step
9: Take
Speed post article Delivery slip and Speed Post articles to BO(if any) from SpeedNet
Package
Step
10*:
Print BO slip in Sub
Accounts Package
Step
11: Give Emo payment cash to
Postman
11(a)
In Postman Package Login as SPM and Isuue Pay
Order
11(b)
In Treasury Package login as PA(TRR) and give Emo cash to
Postman
Step
12#: when
Cash/Cheque/Stamp received from HO Receive it asCash/Cheque/Stamp
in Treasury
Package.
Do
this Step before Step 7/11 or after step 07/11 according to your cash
needs
Morning Busy hours
will come to an end when Step 12 Completes. There after Counter Busy Hours.
After the Counter Transaction hour is over (mostly before the arrival BO if
attached) transfer the Counter cash to Treasury Package from Point of sale and SB Cash Packages. In Treasury Package receive the transferred Cash from the POS and SB cash Packages.
Step
13: Check the Submit
Account of Point Of sale
Package and note down the Balance
on Hand figure. This figure must tally with our Physical Cash in POS cash Box.
If Tallies transfer the cash to Treasury Package using Cash entry menu of POS
Package.
step14: Receive the Cash
from POS package in Treasury
Package.
[Note:- It will be a
good practice to view TCB after the Receipt of cash ]
Step15: Enter the Sub
Office(no BO transaction this time) SB receipts and Payments figure in SB Cash
Package
Step16: Note balance on hand
Figure of SB Cash package by viewing Submit
account
(a)
if it is a +ve figure then the balance on hand must be transferred to Treasury Package(this means Deposit
is more than withdrawal)
(b)
if it is a -ve figure, then the seen amount should be received from Treasury
Package
Acknowledge
the Cash sent by SB cash
Package by Treasury Package if it is +ve
Acknowledge
the Cash sent by Treasury
Package by SB cash Package if it is -ve
Step17: View
the Submit Account of both POS and SB Cash Packages and confirmBalance on Hand is Zero. If so view the Treasurer's cash
Book(TCB)in Treasury
Package and confirm the Cash Shown
in the Page 2 of TCB tallies with the total Cash of Office.
If
tallies get relaxed everything is fine for now and wait for the BO(if any)/
Postman/ Both return.
If no BO is attached
continue with Step 18 or Postman
arrived rearlier from Beat followStep26 after Step 17 and continue Step18
Step18*: Post the BO daily
Account details in Sub Account
Package
Step19*: Receive cash (if
any) sent by BO in Treasury
Package Under BO remittance
Cash
Step20*: Go to Sub Account Package and Login as SPM and verify the Cash sent to
and received (if any) by BO.
Step21*: Do Remittance
Adjustment by Sub Account
Package Spm. Do this whenever cash
sent to BO/Received from BO/ Both happens after Step
20
Step22*: check Transit and
Advance Table by Using Transit
option Of Sub Account
Package
Step23*: Give BO sb
Transactions in SB Cash
Package
Step24*: Do the BO remarks of
Speed Post articles, EMO, Registered Letter, parcel and Money orders
(a)
Reg Letter/parcel, MO, Emo- in Postman Package
(b)
Speed Post & UID articles - in SpeedNet Package
Step25*: Re book the TRC,
RPLI, VPMO(if VP delivered) and EMO in POS
Package
Step26: Take the returns of
Postman
(a) In Postman Package- Reg
Letter/parcel, MO, Emo
(b) In SpeedNet
Package-
SpeedPost & UID articles
Step27: Return
any cash to Treasury
Package if any Unpaid Emo/MO or Vp
deliverd by Postman
Step
28: Despatch
the Counter booked, Postman returned and BO returned/ Booked registered Letter,
Parcel,MO, Speed Post articles. Use Despatch Package for Reg Letter, Parcel and MO.
Use SpeedNet Package for Speed Post articles.
step29:
Check The TCB and Confirm the Physical Cash Tallies with the TCB closing Cash
and also note down the Total Closing
balance of TCB in Treasury Package
Step30: Print
the Submit Account Report of POS and SB Cash Package. (if nothing wrong
with the BO entries both submit Account Balance on Hand Figure will be
Zero).
Step31:
Log in as SPM in POS and SB Cash Package and verify the
acounts
Step32:
Submit the accounts of Postman and window(if any) in Postman Package
step33: View
Daily Account in Treasury
Package by log in as PA/TRR of Treasury Package.
Check
(a) All part I & II entries are correct
(b)
Cash Noticed in TCB Tallies with Daily Account and Physical
cash
(c)
Stamp and Cheque Balance Noted in TCB Tallies with dail
account
(d)
total balance agree with TRR statement figure of Daily Account tallies with TCB
closing balance.
Everything
then go forward to take reports
Step34: Log in as PA
in POS Package and do Shift End and take reports and Log in
as SPM and do Shift End
Step35*: Take BO Summary
Report by Log in as PA in Sub
Account Package
Step35: Print Emo paid, Mo
paid list, Reg/Parcel abstract from Postman Package. Speed abstract
From Speednet Package and Despatch Abstract from Despatch
Package
step36: Do Shift end
in Speednet Package and Emo Package by PA and then by SPM in the Packages and
exit packages
Step37: Do Day end in Sub Account Package and Postman Package by SPM and exit
packages
Step38: Do shift end By PA
in Despatch Package and exit the
package
Step39: Log in Treasury
Package as SPM and enter the document particulars sent along with Daily account
and Do the Day End
Step40: Print Daily Account
using Menu Reports in Treasury
Package. also Print TCB, Satamp Balance
register
Step41: Click the floppy
Upload Option under Report menu of Treasurer Package and exit the
Package
step42: Double Click on the
Short Cut to Account MIS to send the DET
Do
these steps and reach home early.
Happy Reading!!!!!!!
Sources:http://tiruvallapost.blogspot.in/
Hsheet
is an Access based tool to store records of
Computers,Printers,Scanners,UPS,CDs etc and to obtain History Sheets
based on the records.
Updated on 14.10.2011
